We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a detail-oriented and organized professional to join the Manager's Office team. As an Administrative Consultant, you will provide essential administrative support to ensure the smooth operation of the team, contributing to the sector’s efficiency and effectiveness.

You will work in the Infrastructure and Energy Sector (INE). This team is responsible for preparing the Bank sector policies, strategies, operational guidelines and programs in infrastructure and environment; conducting relevant research and analytical work, best practices and case studies on this area; and providing specialized technical support in borrowing member countries.

What you’ll do

• Support the processing and administration of payments for INE Divisions and Manager's Office through institutional systems (SAP, Convergence, BPP portal, etc.), including non-PO invoices, Letters of Agreement, and Letters of Contribution, and follow up on payment status and assist in coordinating with finance when issues arise.
• Provide back-up support for SAP allocation processes and accounts payable functions, as needed, and support the documentation and coordination processes related to the hiring of consultants and consulting firms for the Manager's Office.
• Submit Complementary Workforce (CW) contracts in ServiceNow (SNOW) as initiator for INE Manager's Office, and CW amendments for Sector’s divisions.
• Assist in tracking the preparation and processing of contracts, amendments, and payments, and respond to routine inquiries from divisions, and support the review of Terms of Reference (TORs), individual consultant and consulting firm contracts, consultant fees information, and supporting materials to ensure completeness and alignment with applicable. procedures and guidelines.
• Provide support to management and specialists by assisting with procurement and financial process requirements in accordance with institutional policies and procedures.
• Assist in the preparation of reports related to Complementary Workforce and Consulting Firm Contracts for the INE Manager's Office and support the monitoring and follow-up of contract, amendment, and payment processes for the Sector divisions.
• Maintain INE tracking lists of payments, contracts and amendments on a weekly basis, and coordinate logistics for meetings & workshops such as invitations, announcements, conference room, catering, video conferences, equipment, etc.
• Support the coordination, organization, and logistical preparation of INE Manager's Office events and conferences, including coordination with vendors, preparation of materials, attendee support, and follow-up logistics
• Support INE Sector in the vendor creation and registration in BPP for event guests, and guide on how to solve inquiries about policies, procedures, and systems according to Bank's policies and procedures.
• Act as back-up for shopping carts in Fiori according to internal guidelines, and carry out administrative, operational, and coordination support activities related to the objectives of the assignment requested by Manager or Office Resource Planning & Administration Lead.

What you'll need

• Education: Bachelor’s degree in Business Administration, Human Resources, Political Science, Law, Legal Studies, or other fields relevant to the responsibilities of the role.
• Experience: At least two (2) years of relevant professional experience and Knowledge of Microsoft office suite, Acrobat. Knowledge of SAP, Service Now, EZ-Share, Convergence, and Bank applications is highly desirable.
• Languages: Proficiency in English and Spanish, spoken and written, is required.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• International consultant Full-Time, 18 months (up to 48 months, subject to eligibility).

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

-A competitive compensation package. 

-Leaves and vacations: 2 days per month of contract + gender-neutral parental leave. 

-Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance 

-Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.  

-We offer assistance with relocation and visa applications for you and your family when it applies. 

-On-site position with the occasional flexibility of teleworking. 

-Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more. 

-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees. 

-Other office amenities (as available): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.