We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Civil Society Group (CSG), under the External Affairs Unit within the External Affairs and Communication Department, is looking for an upbeat General Operations Consultant with excellent communication, inter-personal skills to support the CSG Head in day-to-day activities and to provide support in all operational and administrative tasks for the Group.

What you’ll do

The consultant will be assigned to work with the Civil Society Group. The objective of the consultancy is to assist the CSG Head and to provide support in all operational and logistical activities that pertains to the team.

Key Accountabilities

• Support CSG’s day-to-day administrative and operational processes, including organizing files and records, preparing and processing documentation, tracking internal requests and deadlines, supporting procurement and contracting processes, coordinating with relevant IDB Group units and external providers, and contributing to knowledge management and process improvements.
• Coordinate the organization and logistics of CSG meetings, dialogues, consultations, workshops, and events, including scheduling, invitations, participant coordination, agendas and materials, meeting rooms and virtual platforms, interpretation and audiovisual requirements, note-taking, and follow-up on agreed actions.
• Provide administrative and logistical support for CSG missions and official travel, including travel arrangements, itineraries, accommodation, meeting schedules, coordination with participants and counterparts, and other mission-related requirements.
• Support the implementation and monitoring of the Civil Society Engagement Plan and CSG’s broader work program, including tracking activities, commitments, deliverables, deadlines, and follow-up actions and maintaining the documentation and information required for reporting and implementation.
• Support the development and implementation of civil society partnerships and engagement initiatives, including research on relevant organizations and stakeholders, preparation of documentation, calls for proposals, stakeholder mapping, and coordination and follow-up with internal and external counterparts.
• Conduct research and provide drafting support on legal, institutional, and policy matters relevant to CSG’s work, including civil society engagement, stakeholder participation, partnerships, transparency and accountability, and applicable institutional policies, procedures, agreements, and frameworks.
• Support the drafting, review, and preparation of institutional and legal-related documents, including agreements, terms of reference, concept notes, briefing notes, background documents, correspondence, reports, presentations, and other materials required by CSG.

The afore mentioned activities are part of the position's main responsibilities; however, they do not exclude additional administrative activities that may be necessary for completing CSG tasks.

What you'll need

Education: Bachelor's degree studies in Business Administration, Law, Communications, or any other related field. Coursework, specialization, or demonstrated interest in international law, public policy, international development, human rights, public administration, or related areas would be an asset.

Experience: At least 2 years of relevant professional experience in office support related activities are required. Experience in an international/multilateral organization is a plus.

Languages: Proficiency in English and Spanish, spoken and written, is required. Additional knowledge of Portuguese is preferable. 

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. 

Type of contract and duration

• International consultant Full-Time, 12 months (up to 48 months, subject to eligibility).

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.