We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for an energetic, collaborative, and highly motivated Corporate Services Senior Analyst – Front Office Executive Analyst. In this role, you will offer comprehensive administrative support to the departmental manager and the front office, encompassing a wide range of technical and administrative functions. Additionally, you will assist in coordinating agendas and provide general administrative support as needed.
You will work in the Climate Change and Sustainable Development Sector (CSD), who is responsible for conceptualizing, preparing, supporting and coordinating sustainability-focused Bank operations in borrowing member countries.
What you’ll do
- Provide comprehensive professional scheduling support for the manager, which involves meticulous agenda planning, efficient management of all mail and email, handling phone communications, facilitating positive client relationships, and coordinating all related logistical requirements.
- Keep all documentation duly filed. Select information and records in a specified format or based on general instructions following Bank's regulations.
- Plans, coordinates and ensures the manager schedule is followed and respected.
- Acts as a gatekeeper and facilitator, skillfully managing direct access to the manager while ensuring all interactions are beneficial and optimize their availability
- Support CSD front office team in matters related to scheduling meetings, events, ordering supplies, coordinating travel arrangements for Senior Management, and other administrative matters.
- Assist in Human Resources matters related to pre and post selection processes (emails, scheduling, interviews coordination, etc.). Support onboarding and offboarding processes of employees.
- Ensure effective management of office records, keep contact directories updated, and file all documentation properly.
- Handled multi-faceted responsibilities including small purchase, bill payments, travel arrangements and statement of expenses preparation. Handle license management process for the front office.
- Provide support in managing internal service requests and events. Organize and maintain agendas, make appointments, arrange meetings, set up equipment and logistics, and ensure all relevant documentation for meetings, travel, and tasks are prepared in advance.
- Support the analysis, documentation, and implementation of new internal processes, streamline and update internal processes, mechanisms, and tools. Support efforts, projects, and tasks associated with the continuous improvement of internal processes and systems.
- Support the preparation of documents, memorandums, reports, and other materials, including editing, translation, and formatting. Maintain complex manual and electronic files.
- Serve as a backup for time and leave administrator.
- Assist in contract and vendor management
What you'll need
· Education: Bachelor’s degree (or equivalent advanced degree) in Business administration, Communications, Education, or other fields relevant to the responsibilities of the role.
· Experience: At least 2 years of progressive experience in roles associated to executive assistant roles, human resources management, office administration and other similar fields.
· Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Requirements
· Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
· Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
- International: International staff contract, 36 months initially, renewable upon mutual agreement.
What we offer
The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
- Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.
- Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
- Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules.
- Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
- Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.
Our culture
At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.