We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for an  Resource Planning and Administrative Associate, who will strategic and solution-oriented act as a front office partner to Country Offices, ensuring effective management of financial and human resources. This role will focus on strengthening budget execution, workforce management, and coordination with corporate areas, providing agile and high-quality support to CID’s regional operations.

You will work in the Front Office of the Country Department Central America, Haiti, Mexico, Panama and Dominican Republic (CID). CID is responsible for the strategic, programmatic, and operational relationship with Belize, Costa Rica, Dominican Republic, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, and Panama.

What you’ll do

Budget, Financial Planning and Accounting

• Support the Department’s annual Budget Formulation exercise by collaborating closely with the Country Offices and functional teams to identify activities for the year.
• Strengthen monitoring of budget execution and proactively identify opportunities to optimize financial resources. Provide timely financial reports and projections to support strategic decision-making.
• Support the general reconciliation of expenses (SAP, Hyperion), the creation of projections and reclassifications ensuring compliance with the Chart of Accounts.
• Liaise with the corresponding corporate units (FIN, PRC, ACP) for inquiries, incidents and general requests.

Human Resources Management 

• Serve as focal point for HR processes in CID Country Offices, ensuring alignment with IDB policies and timely resolution of staff needs.
• Actively support the promotion of a positive and engaging work environment through the implementation of relevant HR exercises, such as work-life balance, diversity and inclusion, strengthening collaboration and teamwork, team-building and social events, and other initiatives to facilitate the implementation of change.
• Monitor, anticipate and actively contribute to the contracting of complementary workforce within CID.
• Support the internal onboarding and offboarding program for CID employees.
• Supervise the compliance of staff time reporting, leave administration, mandatory courses, yearly self-assessments, among other corporate requirements, ensuring quality of information.

Process management and financial information analysis 

• Prepare and update internal guidelines, processes, and develop mechanisms and tools to ensure compliance with institutional policies and optimize the processes, applying project management tools and methodologies.
• Identify issues that need to be addressed to improve efficiency and quality of various services provided within CID.
• Collaborate on the preparation of reports, data extraction, and develop solutions/tools for data visualization, to support the monitoring and decision-making process with an integrated view of the processes, resources, and metrics.

General Services Administration 

• Ensure that country offices receive timely guidance in travel, procurement, and general services, acting as first-line support in front office coordination.
• Support Travel Management through the review of Statement of Expenses (SOEs) and Travel Authorizations (TAs) as a delegate in line with applicable policies.
• Anticipate the goods and administrative services needs and coordinate purchases following procurement guidelines.

What you'll need

•    Education: Master’s degree in Business Administration, Economics, Finance, Law, or related areas, preferably with a master’s degree.

•    Experience:  Knowledge of SAP and Hyperion systems, use of spreadsheets, database management and analytical tools, such as Power Bi is highly desired. At least 3 years of progressive experience in budget, HR, and administration with proven ability to coordinate across multiple offices or units.

•    Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Key skills

• Strategic thinking and problem solving
• Collaborate and share knowledge  
• Focus on clients (front office support)
• Communicate and influence  
• Ability to integrate HR and financial perspectives into decision-making

Requirements

•    Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.

•    Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

International staff contract, 36 months initially, renewable upon mutual agreement.


   

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
• Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
• Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.

Our culture

At the IDB Group, we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion, and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.

About the IDB Group

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab, offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

About IDB

The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. The IDB also conducts cutting-edge research and provides policy advice, technical assistance, and training to public and private sector clients throughout the region.

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