We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

This competitive process will identify two Resource Planning and Administration (RPA) roles within the Strategic Core: The Office of Ethics (ETH/ETH) and the Independent Consultation and Investigation Mechanism (MICI).

The Office of Ethics (ETH/ETH) is responsible for providing impartial assistance to IDB Group employees and Management regarding ethics and conduct in the workplace. ETH is responsible for interpreting and applying the IDB and IDB Invest’s respective Codes of Ethics and Professional Conduct, responding to employee consultations, administering the annual Declaration of Interests (DoI) Program, conducting ethics training and outreach, and handling allegations of employee misconduct.

The Independent Consultation and Investigation Mechanism (MICI for its initials in Spanish) is the independent accountability mechanism of the Inter-American Development Bank Group (IDB, IIC and MIF). It started operations in September 2010, and its operations are governed by the IDB and IIC MICI Policies currently in effect. MICI is a last resort alternative for addressing the concerns of groups of individuals or communities who allege that they are or might be adversely affected by IDB Group-financed operations due to the institution's not complying with its own operational policies. MICI is a reflection of the IDB Group’s institutional commitment to accountability, transparency and effectiveness. It functions independently from the IDB Group’s Management, which designs and executes operations. MICI is headed by a Director, who is assisted by phase coordinators and the operations and administrative staff necessary to perform the Mechanism’s work efficiently and effectively. MICI has among its objectives to provide a mechanism and process independent from IDB Management in order to investigate allegations by Requesters of harm produced by the Bank’s failure to comply with its Relevant Operational Policies in IDB Group-Financed Operations.

We are looking for two (2) Resource Planning and Administration Associate/ Sr. Associate to provide strategic, solution-oriented support to these offices. This role plays a key part in coordinating each Office’s operations, managing financial planning, budget, procurement, and human resources, and supporting outreach, communications, and technology initiatives.

What you’ll do

Coordinate and act as a liaison between the Office and other Bank departments to effectively manage the day-to-day office operations for budget, human resources, procurement, and professional and other services.

Budget, Financial Planning, and Procurement

• Oversee the Office’s budget planning and administration, ensuring optimal allocation of internal and project funds. Monitor expenditures, identify cost-saving opportunities, and deliver quarterly budget reports to support strategic decision-making.
• Provide advice and recommendations to the Office Manager on allocation and reallocation of resources as appropriate to cover unforeseen needs.
• Support the Department’s annual Budget Formulation exercise by collaborating closely with BDA and functional teams to identify activities for the year.
• Provide timely financial reports and projections to support strategic decision-making.
• Support the general reconciliation of expenses (SAP, Hyperion), the creation of projections, and reclassifications, ensuring compliance with the Chart of Accounts.
• Liaise with the corresponding corporate units for inquiries, incidents, and general requests.
• Effectively manage the Office procurement needs and other professional goods and services. Ensure Purchase Card (PC) procurements are made in accordance with applicable policies and procedures, including proper approvals and justifications.
• Ensure procurement needs are met within reasonable timeframes in coordination with corporate procurement.   

Human Resources Management

• Effectively manage Human Resources (HR) business and employee needs. Provide advice on ways to optimize the utilization of human resources, appropriate and equitable compensation practices, and training opportunities.
• Serve as focal point for HR processes, ensuring alignment with IDB policies and timely resolution of staff needs.
• Monitor, anticipate, and actively contribute to the contracting of complementary workforce.
• Supervise the compliance of staff time reporting, leave administration, mandatory courses, yearly self-assessments, among other corporate requirements, ensuring quality of information.
• Provide effective oversight and direction to Executive Assistant on administrative and procurement matters.
• Manage the execution of annual travel and training plans and coordinate logistics for group training and other general activities.

 Compliance, Communications and Technology Initiatives

• Efficiently develop, administer, monitor, and implement policies and procedures to ensure efficient and effective operations with appropriate controls and compliance with Bank policies and regulations. 
• Develop and maintain internal guidelines, processes, and tools to ensure compliance with Bank policies and regulations and optimize workflows using project management methodologies.
• Support report preparation, data extraction, and development of visualization tools to enable integrated monitoring and informed decision-making.
• Contribute to the advancement and optimization of  technology projects, by leveraging data-driven approaches and digital tools to enhance collaboration and support the organization's digital transformation efforts.
• Collaborate and support in the planning, development, and implementation of special products, trainings, events, and communications, such as training sessions, e-learnings, and the Office’s annual and other reports.
• Promote a data-driven culture to strengthen decision-making and enhance transparency.

What you'll need

• Education: Master’s degree (or equivalent of 4 years of additional experience) in Business Administration, Accounting, or other fields relevant to the responsibilities of the role.
• Experience: Knowledge of the Bank’s systems (SAP, Hyperion, Concur, EzShare), use of spreadsheets, database management, and analytical tools, such as Power BI, is highly desired.
• At least 2 years of relevant experience for Associate role and at least 3 years of progressive experience for Senior Associate in budget, HR, and administration with proven ability to coordinate across multiple offices or units.
• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Citizenship:  You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• International: International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
• Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking.
• Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
• Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
• Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. 

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.