We improve lives

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. 

About this position

We are looking for a highly organized and proactive Executive Assistant to support the Chief of the Water and Sanitation Division (WSA). The role combines high-quality administrative support with executive agenda management, preparation and quality assurance of briefing materials, and systematic monitoring of decisions, commitments, and deadlines. The consultant will help strengthen a culture of accountability, timely follow-up, and consistently high-quality deliverables across the Division.

You will work in WSA, within the Infrastructure and Energy Department (INE), which is responsible for conceptualizing, preparing, supporting the execution of, and supervising IDB operations related to water and sanitation.

What you’ll do

• Conduct technical and operational analyses on the Division’s portfolio, priorities, performance, and emerging issues, identifying trends, risks, gaps, and matters requiring management attention.
• Prepare concise, decision-oriented briefing packages for meetings, missions, events, and external engagements, including background notes, talking points, key messages, risks, and recommended actions.
• Produce analytical reports, dashboards, executive summaries, and presentations that synthesize complex technical and operational information for senior management.
• Conduct targeted research and benchmarking on country, sector, institutional, stakeholder, and policy developments relevant to the Division’s work.
• Coordinate technical and operational inputs for briefs and reports, establish deadlines, consolidate contributions, and conduct first-level reviews for clarity, accuracy, completeness, and executive relevance.
• Analyze Division data and corporate information to support planning, resource allocation, portfolio oversight, and management decision-making.
• Manage a division-level system to track decisions, commitments, deadlines, and action items, providing concise status reports and escalating overdue or at-risk matters.
• Develop and maintain templates, methodologies, checklists, and quality standards for recurring analytical products, executive reports, and briefing materials.
• Strategically manage the Division Chief’s calendar and forward agenda, prioritizing engagements, protecting time for critical work, resolving conflicts, and ensuring timely preparation and follow-up.
• Coordinate the Division Chief’s domestic and international travel and key meetings, including itineraries, authorizations, visas, accommodations, agendas, briefing materials, mission documentation, and related logistics.

What you'll need

• Education: Master degree in business administration, public administration, international relations, economics, communications, project management, or another field relevant to executive and organizational support. A master’s degree or specialized training in executive management, project management, organizational management, or a related area is desirable.
• Experience: At least five years of relevant professional experience, including at least three years providing executive support to senior management or coordinating complex agendas, deliverables, and follow-up processes. Experience in an international organization, development institution, or similarly complex environment is highly desirable. Experience with quality assurance of executive materials, action tracking, event coordination, operational or corporate processes, and IDB systems is an advantage.
• Languages: Proficiency in English and Spanish, spoken and written, is required. Knowledge of Portuguese and/or French is desirable.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• International consultant Full-Time, 19 months (up to 48 months, subject to eligibility).

What we offer

-A competitive compensation package. 

-Leaves and vacations: 2 days per month of contract + gender-neutral parental leave. 

-Health Insurance: The IDB Group provides a monthly allowance to supplement the purchase of health insurance. 

-Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.  

-We offer assistance with relocation and visa applications for you and your family when it applies. 

-On-site position with the occasional flexibility of teleworking. 

-Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more. 

-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees. 

-Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. 

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives. 

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.